The Organization
Greater Victoria Housing Society is a registered charity and non-profit organization dedicated to providing affordable rental housing for low to moderate income households.
Purpose of the Position
Reporting to the Manager of Human Resources, the Human Resources Assistant- Payroll is responsible for the accurate and timely processing of the biweekly pay run and provides administrative support.
Job Description
Location: Victoria, British Columbia
Department: Head Office
Employment Type: Part-Time (20 hours/week)
Minimum Experience: Entry-level
Compensation: $22.23 hourly
Duties and Responsibilities
Payroll
- Prepares bi-weekly payroll including verifying pay amounts and deductions, ensuring all statutory deductions are made, benefits reported, payment submitted, T4’s issued, CRA reporting etc.
- Maintains payroll information by collecting, calculating, and entering data
- Updates payroll records by entering changes in exemptions, benefits coverage and deductions
- Resolves payroll discrepancies
- Processes and confirms third party payments (ie garnishments)
- Approve and post timesheets
- Confirm time off requests.
- Responsible for Benefits and RRSP reconciliations
- Responsible for WBC submissions submitted to Finance for payment
- Maintains payroll records
- Provides support to Finance department with payroll related tasks
Administrative Duties
- Submits and tracks criminal record checks for new hires.
- Tracks and reports staff leave.
- Enrolls new staff in benefits program
- Maintains staff lists and contact information.
- Responsible for reporting to benefits providers and CUPE 1978 including but not limited to new union employees and annual seniority lists
- Maintains employee files in electronic and paper form
- Processes WorkSafe BC claims.
- Supports the exit process when an employee terminates, including Record of Employment.
- Prepares all legislated forms (WorkSafe, insurance, criminal records checks) for employees as required.
- Informs employees about payroll matters
- Ensures all first aid kits at all worksites are maintained and up to date.
- Other duties as required
Core Competencies
- Flexibility
- Collaboration
- Effective Communication
- Commitment
- Empathy
- Attention to Detail
- Reliability
- Resiliency
Knowledge, Skills and Abilities
- Knowledge of payroll practices and procedures.
- Knowledge of Employment Standards.
- Ability to maintain a high level of accuracy in preparing and entering information.
- Excellent interpersonal, analytical and problem-solving skills.
- Effective written, verbal and listening communication skills.
- Knowledge of bookkeeping and/or accounting.
- Very effective organizational skills.
- Advanced computer skills including word processing, spreadsheet and HRIS and payroll software at a highly proficient level.
- Knowledge of Privacy legislation
Education and Experience
- Payroll compliance Practitioner (PCP) certification or equivalent combination of education or experience processing payroll.
- High school graduation certificate
- 3-5 years payroll experience
- Payroll experience in a Union environment preferred.
- Preference may be given to candidates with CPA certification.
Working Conditions
The successful candidate will work as part of the Human Resources team and collaboratively with the Finance team as well as independently.
This is a Union position (CUPE 1978).
How To Apply
Please review the full job description before applying and be sure to tell us how you meet our requirements. The job description and link to apply can be found at https://gvhs.bamboohr.com/jobs/view.php?id=23&source=aWQ9MTE%3D
All interviews will be conducted via Microsoft teams.
Posting will remain open until filled.
The Organization
Greater Victoria Housing Society is a registered charity and non-profit organization dedicated to providing affordable rental housing for low to moderate income households.
Purpose of the Position
Reporting directly to the Manager of Daily Operations, the Building Caretaker creates a well-kept and safe residential environment by cleaning and maintaining in good working order the physical assets of each building managed by the Society.
Job Description
Location: Victoria, British Columbia
Department: Daily Operations
Employment Type: Full-Time
Minimum Experience: Entry-level
Compensation: 22.23$ per hour
Duties and Responsibilities
- Maintain the order and appearance of common and public areas to acceptable standards set by Society policies and checklists.
- Advise the office of required repairs for Maintenance staff by completion of a Work Order.
- Follow the Suite Turnover Policy from tenant notice to vacate through to new tenant move in.
- Walk through the entire building at the beginning of the shift and prior to the end of the shift to detect and report any questionable activity that contravenes the Tenancy Agreement, House Rules, Security, and fire safety items.
- Perform prompt minor repairs and preventative maintenance including, but not limited to; changing tap washers/inserts, light bulbs (exterior and interior), stove elements, adjusting window closers, adjusting door closers, toilet handles, flappers, and fill valves.
- Perform outside work including, but not limited to; sweeping and blowing leaves from sidewalks and driveways, removal of papers, garbage and other non-garden debris, salting of sidewalks and driveways, snow removal, ensuring safe entry/exit.
- Maintain the on-site office; keep a daily journal of work performed, stocking proper supplies and forms.
- Inspect/clean security camera equipment daily and review footage in response to incidents.
- Maintain inventories and order necessary supplies as directed.
- Maintain the building tools and keep in good working order.
- Maintain registry for key allocation, house rules, laundry schedules, parking space allocations, garden plot allocations, storage lockers, building fire safety plans and any other allocations that may be required.
- Schedule usage of common areas and guest suite (where applicable); inspect and clean these areas as required.
- Assist with laundry room equipment maintenance by ensuring that the room is kept clean, and that needed repairs are reported to head office.
- Perform and record monthly testing and maintenance of the fire alarm, emergency lighting equipment, and emergency generators.
- Inform the office staff of any warranty deficiencies reported by tenants or discovered during inspections.
- Monitor condition of exhaust fans, doors, pumps, boilers, fire sprinkler system, heating and ventilating systems, daily.
- Ensure that the building is Workplace Hazardous Materials Information System (W.H.M.I.S.) compliant and keep up-to-date Material Safety Data Sheets (M.S.D.S.) on all cleaning and hazardous materials as directed.
- With Maintenance staff or designate, perform annual suite inspections to identify items requiring repair or replacement, and suites not maintained to health or safety standards.
- Respond promptly to emergency calls and tenant generated Incident Reports, taking appropriate action and answering/responding or notifying appropriate authorities of emergencies.
- Establish an awareness of the well-being of the Society`s tenants.
- Promote recycling and compost programs and follow procedures for appropriate pick-up of garbage and junk removal.
- Other duties as assigned.
Core Competencies
- Flexibility
- Collaboration
- Effective Communication
- Commitment
- Empathy
- Attention to Detail
- Reliability
- Resiliency
Knowledge, Skills and Abilities
- The ability to establish and maintain good working relationships with maintenance staff, office staff, contractors and tenants.
- The ability to respond to issues with diplomacy and tact while communicating in a clear and concise manner.
- Ability to de-escalate situations to communicate respectfully and problem-solve with tenants
- Knowledge of the Residential Tenancy Act and privacy and protection legislation.
- The ability to set priorities and handle a number of different issues at one time while maintaining safety and efficiency.
- The ability to keep accurate records and complete standardized forms in writing and on a computer.
- Knowledge of electrical, elevator, boiler, fire panel, mechanical systems, emergency back-up generator, irrigation sprinkler and timer systems.
- Physical ability to independently lift up to fifty (50) pounds required.
Education and Experience
- Experience cleaning multi-unit residential buildings.
- Experience dealing with tenant issues and/or customer service.
- Experience keeping records and completing standardized forms.
- Experience conducting minor and routine maintenance using basic hand tools and cleaning equipment preferably in multi-unit residential buildings.
Working Conditions
- Work is carried out in all buildings owned by Greater Victoria Housing Society.
- Physically demanding work environment; 80% physical work, 20% administrative work.
- Frequent lifting and moving of equipment, furniture, and appliances.
- Exposure to needle and drug paraphernalia, natural death of residents and potential health hazards (personal protective equipment available).
- Interact with tenants demanding resolution to maintenance problems or problems with other tenants.
- Union membership: CUPE Local 1978
- Provision of own vehicle required
- Hours of Work as provided in the Collective Agreement
- Field Dress Code
How To Apply
Please review the full job description before applying and be sure to tell us how you meet our requirements. The job description and link to apply can be found at https://gvhs.bamboohr.com/jobs/view.php?id=23&source=aWQ9MTE%3D
